Event Partnership Coordinator

Cambridge, MA

Overview:

MIT Technology Review seeks an Event Partnership Coordinator to support our rapidly growing events business. Complementing the content generated from one of the world’s most respected technology media companies, these events and conferences are show productions of the highest quality. Reporting to the Senior Events Manager, this role will support all aspects of sold and in-kind partnerships, including executing sponsorship deliverables, fostering community relationships, and creating/updating event sales and marketing materials for our increasing lineup of world-class domestic conferences and custom events (www.technologyreview.com/events.)

 

The Event Partnership Coordinator must be an excellent communicator, as this position will interact with a range of stakeholders, including leaders in business, government, and academia. The candidate must be a highly organized individual accustomed to working with and effectively managing the interests of multiple stakeholders on sensitive and deadline-driven projects. The ideal candidate will have a strong account and/or partner management background, experience activating major events, a demonstrated track record of combining strategic and creative thinking skills with the ability to deliver flawless execution. The candidate must be flexible and able to adapt workflow and processes as event details necessitate.

 

Principal Duties and Responsibilities (Essential Functions**):

  • Responsible for the day to day relationship with multiple event partners, including communication with sponsors and internal/external stakeholders, creating project plans and workflows, scheduling deadlines, and following up on deliverables
  • Manage the onsite execution of partner deliverables and on-the-ground activations for our domestic conferences and custom events
  • Lead event sponsorship fulfillment, ensuring pre- and post-event commitments are executed by MIT Technology Review and partners
  • Work closely with Events colleagues to report out on sponsor activation details and to propose opportunities for future partnerships
    • Work with other MITTR teams, such as Sales and Art, to create public-facing collateral in support of future sponsorships, such as event overviews, custom activations, one-sheets, and post-event reports 
    • Manage invitation processes for sponsored events from initial content meeting through event close, including format brainstorm, copy review, audience acquisition, onsite registration, and any post-event correspondence
    • Conduct market/competitive event research, and help implement new and innovative sponsorship options and attendee experience activations
    • Other duties/responsibilities as assigned

 

Supervision Received:

  • Reports to the Senior Events Manager
  • Some supervision required

 

Supervision Exercised:

  •  No full-time direct reports

 

Education and Experience:

  • Minimum 3 years of experience supporting complex professional events
  • BS/BA Degree
  • Ability to prioritize objectives and manage time against deadlines
  • Proven record of exemplary customer service
  • Team-oriented and highly organized
  • Strong verbal and written communication skills
  • Ability to multitask, working on several high-level projects in parallel without losing track of details
  • Ability to work effectively as part of a team with onsite and remote co-workers
  • Ability to travel and accommodate hours outside the standard work week when needed
  • Proficiency in Outlook, Excel, Word, and PowerPoint

 

PREFERRED:

  • Previous experience in sales or public relations
  • Familiarity with MIT events
  • Expertise in project management

 

 

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

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