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MIT Technology Review

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Event Operations Manager

MIT Technology Review seeks an Event Operations Manager to support our rapidly growing events business. Complementing the content generated from one of the world’s most respected technology media companies, these events and conferences are show productions of the highest quality. Reporting to the Associate Director of Events, this role will support all domestic TR-branded conferences and custom events. Responsibilities include supporting day-to-day logistics for TR events, such as venues, vendors, hotels, AV production, web platforms, and special orders; advising on and adhering to key dates and deadlines; and liaising with internal, on-campus, and external partners. This role supports our increasing lineup of world-class domestic conferences and custom events (www.technologyreview.com/events).

The Event Operations Manager must be an excellent communicator, as this position will interact with a range of stakeholders. The candidate must be a highly organized individual, accustomed to working on and effectively managing deadline-driven projects and time-sensitive deliverables. The ideal candidate will have a strong background in event logistics, experience supporting events of varying size and format, and a demonstrated track record of combining strategic and creative thinking skills with the ability to deliver flawless execution. The candidate must be flexible and able to adapt workflow and processes as event details necessitate.

Principal Duties and Responsibilities (Essential Functions**):

  • Support day-to-day event logistics for TR-branded conferences and custom events hosted live and online; may include venue reservations, cost evaluations, managing vendors, and event orders
  • Create floorplans, staffing schedules, and training documents for onsite event support
  • Maintain portfolio of service providers by conducting market research, vendor outreach, and price comparisons to inform event selections and to maintain best practices at TR events
  • Manage master calendar of key dates and competitive events to advise team planning schedules
  • Serve as lead point of contact for event design; collaborate with internal and external designers to create, review, and deliver event assets such as signage, branding, and graphic elements
  • Create and maintain event websites, online registration forms, and virtual platforms
  • Build relationships and liaise with on-campus and external colleagues for successful event execution; may include reservations, promotional partnerships, and other multi-stakeholder collaborations
  • Willing to pick up other duties as team resources and workloads necessitate

Supervision Received:

  • Reports to the Associate Director of Events

Supervision Exercised:

  •  No full-time direct reports

Education and Experience:

  • Minimum of 5 years of experience supporting complex professional events
  • High level of comfort using web-based software, including calendar, project management, and CMS tools
  • Highly organized; must be able to multitask, prioritize work on projects in parallel, and manage time against deadlines
  • Team-oriented; must be able to work effectively with onsite and remote coworkers
  • Results-driven; must be able to work independently as needed to keep tasks on schedule
  • Strong verbal and written communication skills and a high level of professionalism
  • Willingness to travel (when safe to do so) and able to accommodate hours outside the standard work week when needed

PREFERRED:

  • BS/BA degree
  • Previous experience in event planning at MIT
  • Familiarity with online events
  • Familiarity with HTML
  • Expert project manager



** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.