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Assistant to the CEO
MIT Technology Review is searching for an executive assistant to support the CEO/Publisher.
This is not an ordinary executive assistant position; in this role, when not managing the CEO’s calendar, travel, and occasional one-off payments (approximately 60% of the time), the executive assistant will spend her/his time working on public relations and outreach for the CEO, helping to arrange for her a schedule of high-profile speaking engagements and conference panels as well as to prepare her for those events with light research and speech writing.
This is an opportunity to work alongside a woman CEO leading a fast-growing tech media company and could be the ideal role for someone looking to get started in a career in public relations, communications, or media
Principal Duties and Responsibilities (Essential Functions**):
- Provide administrative support for the CEO, including calendar scheduling, travel arrangements, expense reporting, reimbursements, and occasional vendor payments
- Prepare material for Board of Directors; schedule meetings; and work with Board members, campus contacts, counsel, and consultants as necessary
- Manage outreach on CEO’s behalf to leading tech and business conference organizations to schedule speaking engagements and panels
- Prepare briefings, presentations, speeches, and meeting notes for the CEO’s use
- Provide intermittent backup support to Office Manager and CEO’s direct reports
- Manage confidential issues and information using discretion and judgment
- Responds to inquiries requiring an in-depth understanding of work area and MIT policies and procedures. Inquiries may be complex and require additional research. Takes ownership of inquiries by providing explanations and instructions. Ensures inquiries are addressed and resolved.
- Attends high-level meetings; records, interprets, drafts, and distributes (pending approval) minutes from said meetings
- Composes and edits correspondence and other documents. Makes editorial changes in materials, including limited rewriting, tables, and graphics; and independently checks for accuracy of content by referencing a variety of sources and researches and gathers information for content. Independently replies to correspondence when appropriate
Other duties as needed or required.
Supervision Received: Under CEO’s supervision, position requires ability to act independently with judgement and discretion
Education and Experience:
- Strong research skills; curiosity about tech, media, or the combination of the two
- Strong communications skills, especially grammar and spelling; excellent attention to detail when presenting the final product
- Minimum 5 years of administrative, office, or related experience required.
- Experience in speech writing required
- Ability to handle variety of tasks independently despite interruptions, take initiative, and anticipate the needs of others
- Proficiency in modern workplace software tools and willingness to keep learning
- Excellent interpersonal skills and sensitivity to organizational dynamics; ability to deal effectively with all levels of personnel
- Discretion when dealing with matters and materials of a confidential nature
PREFERRED EDUCATION AND EXPERIENCE:
- Prior MIT experience preferred
- Bachelor's Degree Preferred
** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.